TOWN STAFF REPORT RECOMMENDATIONS
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Discuss, consider and act regarding WA Resolution 24-25 to approve the commissioning of improvements to the Westlake Academy playgrounds by Playground Solution of Texas in an amount not to exceed $141,212.00 (Wade Carroll, Town Manager)
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STAFF: Wade Carroll, Town Manager
BACKGROUND:
Town staff was approached by the House of Commons (HOC) president stating that the HOC had raised funding to add shade structures to one of the playgrounds at Westlake Academy. The shade structures were triangular sails that did not cover the entire playground as the vendor that the HOC had spoken with stated that the equipment was too tall to cover completely. The playgrounds are not protected or shaded by any trees on the Academy grounds. The larger of the two playgrounds has a padded artificial turf playing surface. The smaller playground has a wood chip playing surface that is no longer being used by school districts or municipalities on public playgrounds. The playground equipment is in good shape but is faded due to exposure to the sun.
DISCUSSION:
Town staff obtained several bids from vendors on purchasing cooperatives and found a vendor that could add a large hip roof cover to both entire playground structures that would provide more shade and a safer environment for student. The shade structure will also extend the life of the playground equipment by protecting it from harmful UV rays. Staff also received a bid to replace the wood chip playing surface on the smaller playground with a padded artificial turf to match the larger playground.
FISCAL IMPACT:
The Town has a fund reserved for capital improvements at Westlake Academy. The fund has a balance of approximately $3,234378. ($2,734,378 after the athletic field improvements). The HOC has collected $30,000 towards the project. The total cost of the project is $141,212.00. If the council chooses to utilize the $30,000 raised by the HOC to fund the improvements, the remaining $111,212 would be funded through this capital improvements fund. If council wishes to fund the entire project the full amount of $141,212 would be paid for from the same fund.
STAFF RECOMMENDATION:
Staff recommends approval and commissioning of the playground improvements in an amount not to exceed $141, 212 with Playground Solutions.
ATTACHMENT(S):
WA Resolution 24-25
Bid for the playground shade structures and installation
Bid for the addition of the padded playground surface
Email from the HOC stating they will contribute to the project
Email with example picture of the shade structures
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve WA Resolution 24-25 as presented
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny