TOWN STAFF REPORT RECOMMENDATIONS
title
Discuss, consider and act to approve Resolution 24-73 authorizing the expenditure of funds for the purchase of water meters and utility parts from Atlas Utility Supply Company in an amount not to exceed $100,000. (Cheryl Taylor, P.E., Director of Public Works).
body
STAFF: Cheryl Taylor, P.E., Director of Public Works
BACKGROUND:
This agreement will allow staff to purchase water meters and associated parts, as well as other miscellaneous water and wastewater utility parts from Atlas Utility Supply Company for maintenance of the water and wastewater systems. The maintenance parts and supplies were budgeted as part of the approved FY25 Public Works Operating Fund.
DISCUSSION:
Thriving development throughout the Town of Westlake requires new water meters for domestic services and irrigation systems for each new structure. The Villagio residential development will require nearly 20 water meters for new homes, as construction of the subdivision is nearly complete. As Entrada continues to develop, numerous meters will be required for each of those structures as well. With Public Works staff inspecting and reading existing meters, many will need to be replaced if they are found to be aging or non-functioning meters and end points. A meter change out program is necessary to maintain the town’s billing system and mitigate water loss. Atlas Utility Company is the sole authorized distributor of Badger Meters, endpoints, and associated parts for the Town of Westlake.
Customary maintenance and repairs on the water and wastewater systems require a level of inventory of typical parts for efficient management by Public Works staff. An interlocal agreement with North Richland Hills allows the Town of Westlake to purchase utility parts from Atlas Utility Supply Company at prices that have been bid and meets State procurement requirements.
Approval of this item will allow for the purchase of water meters and utility parts for new development and routine maintenance in an amount not to exceed $100,000 which exceeds the Town Manager’s signatory approval and requires Town Council approval.
FISCAL IMPACT:
Funding for this agreement in an amount not to exceed $100,000 will be from the Public Works approved operating budget for fiscal year 2024-2025.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 24-73 authorizing the expenditure of funds for the purchase of water and sanitary sewer utility parts from Atlas Utility Supply Company in an amount not to exceed $100,000.
ATTACHMENT(S):
1. Resolution 24-73
2. Atlas Supply Company pricing for utility parts through Master Interlocal Agreement with North Richland Hills
3. Atlas Sole Source Letter for Badger Meters
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny