TOWN STAFF REPORT RECOMMENDATIONS
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Consider approving Resolution 25-02 authorizing the Town Manager to contract with inCon-Trol Water Systems to repair and update the existing well system at Glenwyck Park through a Master Interlocal Agreement with the City of Southlake in an amount not to exceed $71,000. (Cheryl Taylor, Director of Public Works)
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STAFF: Cheryl Taylor, Director of Public Works
BACKGROUND:
In November, the Town Manager was notified that the pond at Glenwyck Park was low. Public Works staff determined the well for the pond had failed and is in need of repair. Staff consulted with several vendors, all determined that the pump motor had short to ground. This means that the pump must be pulled and replaced. This well is on the Paluxy aquifer and is nearly 800 feet deep
DISCUSSION:
The pond at Glenwyck Park was constructed with the subdivision in 2000. A well was installed to supply the pond with water for irrigating the landscaping in the park and to keep the water level at a constant elevation for aesthetic purposes. The Town of Westlake maintains the park area and is responsible for the repair and maintenance of the well. The Town Manager was contacted by a resident in November that the pond level was low. Public Works staff determined that the well was inoperable and contacted inControl Water Systems for an assessment and proposal for repair. The assessment concluded that the control panel powering the well also has a load center that supplies power to other amenities within the park that is also in disrepair and improperly wired. The proposal includes making those repairs so that staff can safely operate and control the breakers to fountains and controls.
The Town of Westlake may contract with this vendor through a Master ILA with the City of Southlake. The scope of work provided includes the following:
A. Well Update & Repair $ 51,651.05
B. Update Level Control Panel $ 4,477.26
C. Load Center $ 2,451.87
D. Transformer $ 3,581.55
$62,161.73
The request for $71,000 includes an approximately 12% contingency for any unforeseen parts and improvements that may be necessary when the well is accessed for the repair
FISCAL IMPACT:
The total cost to repair the well at Glenwyck Park shall not exceed $71,000 and will be funded through a budget amendment to the Fiscal year 2024-2025 Parks Department Operating Budget.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 25-02 authorizing the Town Manager to contract with inCon-Trol Water Systems to repair and update the existing well system at Glenwyck Park through a Master Interlocal Agreement with the City of Southlake in an amount not to exceed $71,000
ATTACHMENT(S):
1. inCon-Trol Water Systems Scope of Work and Quote
2. Master Interlocal Agreement with the City of Southlake
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny