ACADEMY STAFF REPORT RECOMMENDATION
title
Consider and act to approve WA Resolution 25-19 authorizing the Head of School to enter into a contract with the Education Service Center (ESC) Region 11 for various business and student support services for the operation of Westlake Academy.
body
STAFF: Marlene Rutledge, Academic Finance Manager
BACKGROUND:
Westlake Academy partners with the Education Service Center (ESC) Region 11 to enhance its operational and instructional capacity through a range of services, which includes:
• Human Resources Support: Use of ESC Region 11’s applicant tracking system, which streamlines recruitment and employment applications.
• Professional Learning & Instructional Support: Access to training opportunities for faculty and staff focused on legislative updates, best practices in instruction, compliance requirements, and the integration of digital resources, including the Canvas Learning Management System, through the Instructional Solutions & Support contract.
• Library Services: Membership in the Library Technology Resources Education Consortium, providing access to shared digital and physical library materials and support.
• PEIMS Data Assistance: Direct support with the submission of data to the Texas Education Agency's Public Education Information Management System (PEIMS), ensuring accuracy and compliance with state reporting requirements.
DISCUSSION:
ESC Region 11 provides Westlake Academy with access to a variety of services at a significantly reduced cost, made possible by its role as a regional consortium. These services are contracted on an à la carte basis, with each service governed by its own separate agreement, all of which are attached for reference.
Approval of this resolution authorizes Westlake Academy to utilize these services for a period of twelve (12) months, beginning September 1, 2025, and ending August 31, 2026, in alignment with ESC Region 11’s fiscal year.
FISCAL IMPACT:
The annual cost of the contract for FY 2025-26 is $16,634, reflecting a reduction of $3,513 from the previous fiscal year. This decrease is attributed to the discontinuation of the Technology Services Contract and the Healthy Schools Alliance Nursing Services, which are no longer required by the Academy.
Funding for these services is included in Westlake Academy’s FY 2025-26 annual operating budget, as adopted by the Board of Trustees on June 17, 2025.
STAFF RECOMMENDATION:
Staff Recommends approval of the resolution authorizing the Head of School to Execute a Contract with the Education Service Center Region 11 for various Business and Student Support Services for the operation of Westlake Academy.
ATTACHMENT(S):
WA Resolution 25-19
2025-26 ESC Region 11 Contract Summary
Master Interlocal Agreement & Summary
Comprehensive Services Basic Contract & Summary
Human Resources Systems Contract & Summary
Instructional Solutions & Support Contract & Summary
TREC Library & Resource Management Contract & Summary
TSDS (PEIMS) Contract & Summary
Cost Comparison of Proposed Services
BOARD OF TRUSTEES ACTION/OPTIONS:
1) Motion to approve WA Resolution 25-19 as presented.
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny