TOWN STAFF REPORT RECOMMENDATIONS
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Discuss, consider and act to approve Resolution 24-75 authorizing the Town Manager to utilize approved FY25 budgeted funds to lease network security equipment, licensing, software, services, maintenance, and support in an amount not to exceed $65,000 per year for 5 years; purchase one-time installation and professional services in an amount not to exceed $39,000; and take appropriate action. (Jason Power, Director of Information Technology)
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STAFF: Jason Power, IT Director
BACKGROUND:
Licensing and support of our current network hardware switches, routers, and wireless access points have expired or will expire by the end of 2024. Acquiring this new hardware will allow the replacement of up to 9-year-old current hardware with current, state-of-the-art network equipment that meets or exceeds our current needs and is projected to cover our estimated needs for at least the next 5 years. The attached quotes use negotiated Texas DIR pricing of $261,287.97 for the hardware and TIPS Co-Op pricing of $39,000 for the installation services. The hardware will be leased at an estimated cost of no more than $60,000 per year for 5 years, depending on leasing interest rates when the lease is signed. The installation services cost will be paid after the hardware has been installed and confirmed functional. Both the estimated leasing cost for the next fiscal year and the one-time installation costs were approved in the FY25 Budget.
FISCAL IMPACT:
The estimated yearly amount for the hardware and 5 years of licensing, maintenance, and support is $60,576.36. The one-time installation and professional services cost amount is estimated to not exceed $39,000. Both amounts were approved within the FY25 budget.
STAFF RECOMMENDATION:
Staff recommend approval of Resolution 24-75.
ATTACHMENT(S):
Resolution 24-75
Quote - Town of Westlake - Fortinet FortiSwitch (DIR) - AAAQ21726 - 092624-redacted
Quote - Town of Westlake - Waypoint Services - Fortinet Installation - AAAQ21727 - 092624
CSI Leasing - Estimate
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny