TOWN STAFF REPORT RECCOMENDATIONS
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Consider approving Resolution 23-21 authorizing the Mayor to amend the agreement between the Town of Westlake and Steele & Freeman for the guaranteed maximum price (GMP) of $1,087,968.00 to $1,236,844.00 to make improvements to the downstairs public restrooms in the Gym building and authorize town staff to make funding changes not to exceed $25,000.00 on this project; and take appropriate action
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STAFF: Troy Meyer, Assistant Town Manager
BACKGROUND:
Town staff is working with Dr. Wilson and his team on starting the demo of the lockers the second weekend in May and starting the other areas on May 30th with an August completion.
The WAAC grant only covers updating the locker room and up stair public restroom finishes. If the council wishes to update the finish in the downstairs public restroom which includes the flooring, walls, toilet partitions, toilet accessories, and plumbing to match the upstairs public restroom, the total cost is $148,876.00 for the project.
This alternative could be funded by the Westlake Academy Capital fund which has a current balance of $3.7M.
An estimated timeline and completion phases of the project is provided for reference below:
Timeline
• February 2022 - Present conceptual drawings and first round of price estimates to donor
• March - Present conceptual drawings to the Town Council for consideration
• April 25, 2022 - Town Council to accept the grant commitment from the Athletic Club (WAAC).
• April 25, 2022 - Town staff will recommend approval of the architect, Bennet Partners, programing agreement to remodel the WA gym and fieldhouse with acceptance of the granted from the WAAC.
• June 21- Town Council approved the Town manager to enter negotiations with Glen Partners for architectural services
• June and September- Staff met with the program team to review and confirm scope of project.
• September 15 - Second round of cost estimates presented to the program team and council approval to move forward with the project.
• January 16th - Steele & Freeman held a pre bid meeting on the Westlake Academy campus for the gym remodeling project will post public bid notices.
• February 9th - Program team review bids and Steele & Freemen presented the second round of cost estimates for the gym remodeling project to the program team. The estimate is $1,087,968.00.
• February 9th - Program team reviewed bids and Steele & Freemen presented the second round of cost estimates for the gym remodeling project to the program team. The estimate is $1,087,968.00.
• February 15 - the Town council accepted the WAAC grant for Phase 2 of the gym remodeling architect services which will include the design development, construction documentation and bidding. The estimated cost is $1,000,000. Glenn Partners fees are at 7.5% - $75,000.00. The Town has received the WAAC grant for $75,000.00
• February 27th - Town Council accepted grant funds from the WAAC
• March 8th - Town received the WAAC Grant for $1,087,968.00
STAFF RECOMMENDATION:
Staff recommends approving Resolution 23-21, as presented.
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve Resolution 23-21, as presented.