TOWN STAFF REPORT RECOMMENDATIONS
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Discuss, consider and act to approve Resolution 24-81 authorizing the expenditure of funds for the purchase of a Ford F-450 flatbed truck from Silsbee Ford in an amount not to exceed $108,578.75. (Cheryl Taylor, P.E., Director of Public Works).
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STAFF: Cheryl Taylor, P.E., Director of Public Works
BACKGROUND:
This TIPS Cooperative vehicle purchasing agreement with Silsbee Ford will allow Public Works staff to purchase a vehicle needed to haul heavy items and materials to and from job sites for typical infrastructure maintenance. The flatbed truck replaces the need to rent or purchase a small dump truck in the future. This purchase continues the effort of Public Works to provide the annual maintenance required of our infrastructure. The replacement or repairs of major lines or equipment will continue to be outsourced reducing the Town’s need to purchase equipment like dump trucks and large excavators.
DISCUSSION:
Public Works staff are responsible for the maintenance of the Town’s public water, sanitary sewer, streets and storm drainage systems. The flatbed truck will be utilized by Public Works staff to tow the hydro excavation trailer, haul heavy tools, parts, and materials to and from job sites daily for typical infrastructure maintenance, and can be used to sand roads for proactive winter weather preparation.
A cooperative agreement with TIPS allows the Town of Westlake to contract with Silsbee Ford for the purchase of a flatbed truck in an amount not to exceed $108,578.75, which exceeds the Town Manager’s signatory approval and requires Town Council approval. As part of the Town’s vehicle replacement program, a 2015 Ford F-350 service truck with over 100,000 miles will be traded in for $7,000.00 credit towards the purchase of the new flatbed F-450 truck. The truck was scheduled for replacement in the previous year however the purchase and delivery was not able to be completed in FY24 and therefore the purchase is being moved forward to the FY25 budget. A future budget amendment will be required, as this purchase was originally budgeted in Fiscal Year 2024 but was not completed prior to October 1, 2024 deadline.
FISCAL IMPACT:
Funding for this agreement in an amount not to exceed $108,578.75 will be from the Public Works approved Utility Fund operating budgets for fiscal year 2024-2025. A future budget amendment will be required to move the funds from fiscal year 2023-2024 due to the timing of the purchase.
STAFF RECOMMENDATION:
Staff recommends approval of Resolution 24-81 authorizing the expenditure of funds for the purchase of a Ford F-450 flatbed truck from Silsbee Ford in an amount not to exceed $108,578.75.
ATTACHMENT(S):
1. Resolution 24-81
2. Silsbee Ford contract with the TIPS for Ford vehicles
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny