TOWN STAFF REPORT RECOMMENDATIONS
Title [JA1]
Discuss, consider and act to approve Resolution 25-24 authorizing the expenditure of funds for a three-year agreement with Esri Small Municipal and County Government Enterprise for the total amount of $61,800.00 and declaring an effective date
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STAFF: Christopher Pham, Town Planner
BACKGROUND:
The proposed expenditure reflects the Town of Westlake's ongoing commitment to provide accurate and timely information by producing maps and other visual documents. The Esri Small Municipal and County Government Enterprise Agreement (SGEA) is a three-year agreement that grants the Town of Westlake access to the Esri term license software --- GIS technology --- and allows various departments to effectively map and identify public infrastructure, utilities, parcels of land, and other elements and features to ensure that the Town of Westlake develops and grows in an orderly manner. This contract will be a continuation of an existing three-year agreement, that the Town of Westlake entered into in 2022, and allow current employees to continue providing valuable information to the public.
The previous three-year agreement equaled a total amount of $28,000.00 spread over a period of three years. The price structure of the agreement entered into in 2022 Enterprise Agreement (EA) was a ramping price schedule, designed to acclimate existing users to the new pricing for licensing and online services. The price included a limited time discount, reducing the overall cost of the previous contract. The price structure was as follows: $3,500.00 (in Fisal Year 2022-2023), $5,000.00 (in Fiscal Year 2023-2024), and $15,000.00 (in Fiscal Year 2024-2025).
The existing three-year agreement will expire on July 26, 2025, and the new EA is still reflective of pricing created specifically for smaller municipal and county governments.
DISCUSSION:
The funding for the use of the GIS technology through Esri Small Municipal and County Governme...
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