TOWN STAFF REPORT RECOMMENDATIONS
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Consider Resolution 24-33 to approve the Swagit annual renewal in the amount of $28,183.80 to broadcast live and record council, board and commission meetings for the period of June 2024 to June 2025; and take appropriate action (Dianna Buchanan, Interim Town Secretary)
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STAFF: Dianna Buchanan, Interim Town Secretary
BACKGROUND:
The Town of Westlake contracts with the company Swagit to provide the necessary equipment, software and support to broadcast live Town Council, Board and Commission meetings and also to record the same meetings to provide “On-Demand” viewing through the Westlake website for the public. The annual renewal is in June.
DISCUSSION:
Attached for Town Council review and consideration of approval is the proposed Swagit annual renewal in the amount of $28,138.80 for the period of June 2024 to June 2025. This includes the required equipment, support, and software licensing necessary for the live broadcast and recording of Town Council, Board and Commission meetings. Staff has been satisfied with the performance of Swagit and the services provided. The live broadcast of meetings and on-demand availability of meeting recordings provide necessary tools to enhance community engagement.
FISCAL IMPACT:
The $28,183 budgeted expense will be charged to General Services & Shared Services. The total budgeted amount was $26,000. The balanced will be recovered through other lines that will likely be underbudget for the year.
STAFF RECOMMENDATION:
Staff recommends Town Council approve the annual renewal contract of Swagit as presented.
ATTACHMENT(S):
Swagit Annual Renewal Quote
TOWN COUNCIL ACTION/OPTIONS:
1) Motion to approve
2) Motion to amend with the following stipulations (please state stipulations in motion)
3) Motion to table
4) Motion to deny