TOWN STAFF REPORT RECCOMENDATIONS
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Consider approving Resolution 23-55 authorizing the Town Manager to extend the licensing of the current network security hardware for two additional months at a total cost of $11,467.94; and to lease network security equipment, licensing, software, services, maintenance, and support in an amount not to exceed $80,000 per year for 3 years; and take appropriate action. (Jason Power, Director of Information Technology)
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STAFF: Jason Power, Director of Information Technology
BACKGROUND:
Licensing for our current network security hardware expires on November 30, 2023. The network security hardware, software and services will not function without active licensing, and without these our internal and external network services at Westlake Academy, Town Hall, Fire Station, and Maintenance Building (including but not limited to: SCADA, internet, utility billing, records access, telephone services, paging system, and security cameras) will not function or not be accessible.
In September 2025, Staff recommended leasing (2) network security appliances, including three years of coverage for licensing, software, services, maintenance, and support, with procurement in early October, after the start of FY24/25. This would have given us two months to receive the hardware, and set up and test it, with a planned cutover to the new hardware on or before the expiration of the current hardware on November 30, 2023.
At the October 10, 2023, meeting, Council asked Staff to consult with Inspira Enterprises for their recommendation to either move forward with renewing the current hardware for another year, or lease new hardware for three years, including licensing, software, services, maintenance and support. Staff met with Inspira four times in October to discuss our current network security hardware setup and options that they would recommend for the Town's network security hardware going forward.
Inspira recommends moving forward wit...
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